The Cover Letter, is the letter that you
use to introduce your work to someone else, in a formal way.
Also here, It is best to use only one
page or at most two, if possible, as this is easy to read.
There are numerous formats for Cover
Letters, so choose one that is aligned with, or suits the work environment that
you are in.
For Example, this is a very Basic
Format that can be used –
Top of page_______________________________________________________________________
Mr / Mrs / Ms / Miss Your Name,
No. Your Street Name,
Your Suburb, State, Postcode
YOUR COUNTRY
No. Month YEAR
Name of the Person you are sending the package to,
Their No. Street Name,
Their Suburb, State, Postcode
THEIR COUNTRY
Dear Sir / Madam,
Please find enclosed, a copy of Name of Work.
Your Pitch.
Yours Sincerely,
Mr / Mrs / Ms / Miss Your Name
Please find enclosed, the following
files -
LIST OF FILES
_________________________________________________________________________________
To make up this Basic Format, follow these steps –
- OPEN
the FILE 0-0-NAME-COVER LETTER
- PLACE THE CURSOR AT THE TOP LEFT CORNER OF
THE PAGE
PRESS ENTER 5
TIMES
This makes
4 SPACE LINES
Your Address
- PRESS TAB
11 TIMES &
SPACE BAR 5 TIMES
This will position the Cursor at the 11
& 1/2 TOP RULER MARK
- TYPE IN
YOUR NAME
- PRESS ENTER
- REPOSITION THE CURSOR at the
11 & 1/2
Mark
- TYPE IN
YOUR NUMBER & STREET NAME
- CONTINUE
in the same way
- TYPE IN
YOUR SUBURB, STATE & POSTCODE
- TYPE IN
YOUR COUNTRY
Date
- PRESS ENTER
2 TIMES
This makes
1 SPACE LINE
- REPOSITION THE CURSOR as above
- TYPE IN
the current DATE
Their Address
- PRESS ENTER
2 TIMES
This makes
1 SPACE LINE
- TYPE IN
NAME OF THE PERSON YOU ARE SENDING THE PACKAGE TO
- PRESS ENTER
- TYPE IN
THEIR NO. & STREET NAME
- PRESS ENTER
- TYPE IN
THEIR SUBURB, STATE & POSTCODE
- PRESS ENTER
- TYPE IN
THEIR COUNTRY
Dear
- PRESS ENTER
3 TIMES
This makes
2 SPACE LINES
- TYPE IN
Dear
Sir / Madam,
Please find
- PRESS ENTER
2 TIMES
This makes
1 SPACE LINE
- TYPE IN
Please
find enclosed, a copy of Name of Work.
Your Pitch
- PRESS ENTER
2 TIMES
This makes
1 SPACE LINE
- TYPE IN
Your
Pitch.
Yours Sincerely
-
PRESS ENTER 4 TIMES
This makes
3 SPACE LINES
- TYPE IN
Yours
Sincerely
- PRESS ENTER
5 TIMES
This makes
4 SPACE LINES
- TYPE IN
Mr
/ Mrs / Ms / Miss Your Name
List of Files
- PRESS ENTER
4 TIMES
This makes
3 SPACE LINES
- TYPE IN
Please
find enclosed, the following files –
- PRESS ENTER
2 TIMES
This makes
1 SPACE LINE
- TYPE IN
YOUR LIST OF FILES
YOUR NAME & ADDRESS
My example is an Australian Address Format.
Use whichever Address Format applies to your Country.
Pay attention to correct placement of commas.
THE DATE
Date Format is different in some places.
I have opted to always write the Month out in full, so that there is no
confusion between numbers because of their placement.
eg. Australian Date Format Day No. / Month
/ YEAR 25 October 2022
USA Date Format Month / Day
No. /
YEAR
THEIR ADDRESS
I have used an Australian Address Format.
However, use the Address Format which applies to the Country of the person
/ entity that you are sending your letter to.
Also, pay attention to correct placement of commas.
DEAR
If you do not know the name of the person you are sending your letter to, it
is best to use –
Dear Sir / Madam, (Notice the
Comma at the end)
If you know the name of the person, then of course, you can write that in.
eg. Dear Mr Gibson,
PLEASE FIND ENCLOSED
This is a one sentence statement, advising of the overall content of the
package.
eg. Please find enclosed, a copy of my adapted screenplay, KHAKI
TOWN.
YOUR PITCH
Here you can expand, as succinctly as possible,
on anything that you want to say about Yourself and the Approach that you
are making to them,
in regards to Your Work that is included.
YOURS SINCERELY
The standard conclusion to a Formal Letter, especially if you do not know
the name of the person. Is –
Yours Sincerely, (Notice the
Comma at the end)
If you are on more familiar terms with the recipient, then you can use –
Kind Regards,
or,
Regards, (Notice
the Commas)
The Space below this, is for you to write in your Signature.
Then below this, is where your name should be typed so that it is clear,
as Signatures can be very hard to read.
Formal Format Mr / Mrs / Ms / Miss
Your Name
Informal Format Your Name
LIST OF FILES
Here, should be typed in a List of all
the Individual, Separate Items which are
included in the package.
I have used the Line –
Please
find enclosed, the following files -
Below this, List All the Separate
Files,
included in the package.
eg.
PDF 0-1-KHAKI
TOWN-SYNOPSIS
PDF 0-2-KHAKI
TOWN-GENERAL
PDF 0-3-KHAKI
TOWN-Screenplay Title Page
PDF 0-4-KHAKI
TOWN-Script
© Katherine Stuart 2022
Dochas Books Film
